Identity verification for directors with Companies House

Here’s some practical advice tailored for UK company directors regarding the provision of identity evidence. This is particularly relevant given increasing regulatory requirements, especially under the Economic Crime and Corporate Transparency Act 2023, which introduces identity verification for directors. From 18 November 2025, the new legal requirements will begin.

1. Legal Requirement for Identity Verification

• Companies House reforms mean all new and existing directors will be required to verify their identity before they can act.

• This is being phased in, but directors should prepare now to avoid delays in company filings or appointments.

  
  

2. Acceptable Identity Evidence

Directors may be asked to provide:

• Government-issued photo ID: Passport, photocard driving licence, national ID card (if applicable).

• Proof of address: Utility bill, bank statement, council tax bill (usually dated within 3 months).

• For non-UK residents: A certified/notarised copy of passport and sometimes additional residency evidence.

  
  

3. How Verification Will Work – 2 options:-

• Digital verification: Upload ID via Companies House online system (using biometric/scan technology).Their link is Verify your identity for Companies House - GOV.UK

• Authorised agents – we can deal with this for you when setting up your company. Contact mike@businesslegal.ltd.uk

  
  

4. Timing and Compliance

• On incorporation: Proposed directors must verify before being registered.

• Existing directors: Will be required to complete verification within a set period after the reforms take effect.

• Ongoing requirement: Failure to verify may result in the director being unable to act, civil penalties, or even criminal sanctions.

  
  

5. Data Protection Considerations

• Directors should ensure their personal information is shared securely.

• Only provide documents to trusted, authorised parties (Companies House or a regulated agent).

• Keep a record of when and where ID has been submitted for compliance purposes.

  
  

6. Practical Steps for Directors Now

✅ Ensure your passport or driving licence is valid and up to date.✅ Have recent proof of address available.✅ Confirm your accountant or company secretary is ready to assist with verification.✅ Watch for updates from Companies House on exact deadlines and procedures.✅ Be alert to scams – Companies House will not ask you to send ID by email to random addresses.

Call 07710141058 or email mike@businesslegal.ltd.uk for more advice and discussion about setting up your company and/or compliance with identity legislation.