Essential Guide to Identity Verification for UK Company Directors

mikefarrell444
Sep 10, 2025
2 min read

Updated: Dec 9, 2025

Understanding the Legal Requirement for Identity Verification

Companies House reforms mean all new and existing directors will be required to verify their identity before they can act.
This is being phased in, but directors should prepare now to avoid delays in company filings or appointments.

Acceptable Identity Evidence

Directors may be asked to provide:

Government-issued photo ID: Passport, photocard driving licence, national ID card (if applicable).
Proof of address: Utility bill, bank statement, council tax bill (usually dated within 3 months).
For non-UK residents: A certified/notarised copy of passport and sometimes additional residency evidence.

How Verification Will Work

There are two options for identity verification:

Digital verification: Upload ID via Companies House online system using biometric/scan technology. Their link is Verify your identity for Companies House - GOV.UK.
Authorised agents: We can deal with this for you when setting up your company. Contact mike@businesslegal.ltd.uk.

Timing and Compliance

On incorporation: Proposed directors must verify before being registered.
Existing directors: Will be required to complete verification within a set period after the reforms take effect.
Ongoing requirement: Failure to verify may result in the director being unable to act, civil penalties, or even criminal sanctions.

Data Protection Considerations

Directors should ensure their personal information is shared securely.
Only provide documents to trusted, authorised parties (Companies House or a regulated agent).
Keep a record of when and where ID has been submitted for compliance purposes.

Practical Steps for Directors Now

To ensure compliance, directors should:

✅ Ensure your passport or driving licence is valid and up to date.
✅ Have recent proof of address available.
✅ Take a selfie of the director holding passport or licence

Conclusion

Understanding the requirements and preparing the necessary documents will help avoid complications in the future.

For further advice and discussion about setting up your company and/or compliance with identity legislation, call 07710141058 or email mike@businesslegal.ltd.uk.

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